Privacy Policy

Information collection and use

From time to time, you may be asked to submit personal information about yourself (e.g. name and email address) in order to receive or use services. Such services include bulletins, information about events, PDF downloads and email updates. We also collect information when you voluntarily complete surveys and contact us forms or provide feedback. This information is collected and stored with your permission.

When you visit the Cogentis website, we may log data such as your IP address and details of which web browser you used. This information is used to analyse trends, administer the site and track users’ movements.

 

How we use the information we collect

Cogentis collects information about you to help us deal with your requests and, if you agree, to email you with news, events and other updates we believe would be of interest to you based on the information we hold. By giving us your details, you enable us and our associated projects and programmes to provide you with the services you select. When you subscribe to a newsletter or complete a form you will have the chance to accept / “opt in” to what communications you would like. You can “opt out” or unsubscribe at any time by contacting us or updating your profile via newsletter or events invites.

Any information you provide to Cogentis will only be used by us and our associated projects and programmes. Your details will not be disclosed unless we are obliged or permitted to by law to do so.

We will hold your personal information on our systems for as long as you use the service you have requested and remove it in the event that the purpose has been met or when you no longer wish to continue your subscription.

 

Third parties

Our newsletters are created using trusted third party service providers including Mailchimp.

We take a similar approach to event bookings and management through Eventbrite.

These third parties’ privacy policies can be found here:

MailChimp Privacy Policy – https://mailchimp.com/legal/privacy

Eventbrite Privacy Policy – https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy

Our websites may occasionally incorporate functionality from third parties. The ones we use most often are listed below, along with links to their privacy policies:

Google (including Google Analytics and YouTube) – https://policies.google.com/privacy

MailChimp – https://mailchimp.com/legal/privacy

Quiz and Survey Master – https://quizandsurveymaster.com/privacy-policy

Twitter – https://twitter.com/en/privacy

Please see each website for more information.

Disclaimer: Cogentis does not have any control over these third parties. For more information, including how to opt out of third parties collecting your data, please refer to the links above.

 

About cookies

Please refer to the cookies page on each website for the latest information regarding our use of cookies and how to manage them.

Please be aware that restricting cookies may affect the functionality of our websites.

 

Accessing the information we hold about you

You can request a copy of the details we hold about you at any time. Please email us at info@oxfordahsn.org to obtain these or to update us on any changes you’d like to make.

 

Newsletters and marketing

We would like to send you information which may be of interest to you. If you have consented to receive newsletters, you may opt out at any time. You have a right to stop us from contacting you at any time.

 

General Data Protection Regulation and the Data Protection Act

Under the new GDPR and existing Data Protection Act, we have a legal duty to protect any information we collect from you. We safeguard your data and keep strict security standards to protect against any unauthorised access to it.

 

Changes to our policy

If our privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing the page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

 

Contact us

If you have any questions about this privacy policy, please email us at info@oxfordahsn.org.